BACK OFFICE ADMINISTRATION FOR OIL & GAS PURCHASERS

Frequently asked questions

Change Of Ownership

If you have any change in ownership, please send us your new information as soon as possible, so that we can continue to send your payment on a timely basis.

Change Of Address
Click here for our change of address form.

Change Of Name – For Corporations And Companies
If the name of your corporation or company has changed, you will need to send us a state-issued certificate of the name change and a copy of the tax ID that was issued.

Change Of Name – For Individuals
If your name has changed, you will need to send us the official paperwork for that change (e.g. a marriage certificate, a divorce decree, a certified court order).

Divorce
If there has been a divorce, you will need to send us the country-recorded final divorce decree and/or any applicable conveyance documents.

Power Of Attorney / Attorney-In Fact
If there is a new power of attorney or attorney-in-fact, you will need to send us an executed and notarized power of attorney or attorney in fact document.

Conveyance Or Transfer Of Interest
If there is been a conveyance or transfer of interest, you will need to send us the county-recorded conveyance document (from the county where the property is located).

Conveyance Into A Trust
If there has been a conveyance into a trust, you will need to send us a copy of the trust or trust certificate, as well as the recorded conveyance document that transferred the property to the trustee of the trust.

Termination Of A Trust
If a trust has been terminated, you will need to send us a copy of the trust dissolution, as well as the recorded conveyance to the beneficiary of the trust.

Change In Trustee
If there is a change in the trustee of a trust, you will need to send us a copy of the trust or trust certification that supports the successor trustee or the declination of the trustee.

Distribution Of Estate – If The Owner’s Death Was In The Same State As The Property
If the owner died in the same state where the property is located, you will need to send us:

  • death certificate
  • order admitting will to probate
  • letters testamentary
  • last will and testament
  • final distribution via executors deed
  • final decree or judgement of possession

Note that all of these need to be made of record in the county or parish where the property is located.

Distribution Of Estate – If The Owner’s Death Was In A Different State Than The Property
If the owner died in a different state than where the property is located, you’ll need to send us:

  • death certificate
  • order admitting will to probate
  • letters testamentary
  • last will and testament
  • proof of ancillary probate in the state where the property is located
  • affidavit of heirship (if applicable)                                                               

If you have any questions, please call (303) 463-8799 or fill out our contact form.

Our mailing address is:
ExTex LLC
PO Box 17870
Golden, Colorado 80402

Our FAX number is:
(303) 463-8808